Keep the lighting package aligned when the project changes.
For a GC, the lighting problem is often coordination rather than product discovery alone: which fixture was priced, which revision was approved, what changed, who accepted the alternate, and what is actually shipping.
Scope drift
The lighting package changes between bid, submittal, quote revision, and order.
Substitution ambiguity
An alternate is described as 'equal' without showing where the technical fields differ.
Revision confusion
Teams make decisions from different quote versions or emailed attachments.
Delivery disconnect
The approved fixture package becomes separated from the order and fulfillment record.
Keep the lighting package clear through every handoff.
When the project changes, the team can see the current quote, previous versions, product choices, and order status without rebuilding the story from email.
Scope drift
Keep the original request and previous quotes available so the team can see what changed.
Substitution ambiguity
Compare actual product specifications and keep the required project criteria visible before pricing an alternate.
Revision confusion
The current quote is clearly marked, previous versions stay available, and only the current quote can be approved.
Delivery disconnect
The approved quote carries directly into the order, with fulfillment updates in the same project.
Define who owns the lighting decision.
A clear approval path prevents a technically reasonable alternate from becoming a project problem later.
Use catalog comparison to review technical differences, choose the needed configuration, and add it to the project. Final acceptance still follows the project’s approval process.